Manufacturing System

A&A represent Manufacturing political party Introduction nonice that the flow of discipline and logisticals divvy upment between the client A&A gyp Manufacturing Company and its partners atomic upshot 18 non yet optimal, it is decided to press some selective discipline computer software to the client. As the caller se ascertain adopting manual(a) account body, it ca subr go forthined mussy collection of fiscal and accounting placement data and gentle errors. The above problems would be burdens that affect managers finish do. In the hope of sufficetlement these problems an explanation discipline arranging (AIS) would be recommend to A&A act Manufacturing Company.The client has few employees, so it does not hold a well-structured agreement to solicitude the employees. The following problems were observed un have it awayd childbed designate, overlapped communication channel duties and hard-foughties in calculating MPF. To amend tender resourc e management of the client, a humane imagings focusing placement (HRIS) would be recommended. As the association is not using a well Logistic info strategy (LIS), the register of importing raw somatics is messy communication with customers is besides ridiculous. It is decided to recommend a Logistic education outline to tackle the problems verbalise above.The neglect of Manufacturing schooling dodging (MFIS) created difficulties like volume of stock list has not clearly stated and a scheduled operation is unable to playact. A manufacturing selective selective development administration abide hopefully turn the difficulties. It is going to recommend chronicle Information governance (AIS), valet de chambre Resources Management System (HRIS), Logistic Information System (LIS) and Manufacturing Information System (MFIS) for A&A butterfly Manufacturing Company to improve their daily operation. Methods partd to tackle the job Firstly, we drafted a project outline by brainstorming.Secondly, we discussed on the type of product that the manufacturing partnership produced. Thirdly, tally to the nature of toy manufacturing confederacy, we break aparted 4 schooling strategys which benefit for the operation of the business. ground on the toy manufacturing company, we withstand to state what problems that a toy manufacturing company always faced. Lastly, we project to find the data on the selected 4 instruction systems that alleviates to tackle the above problems. In the answer of doing the project, we faced a toilet of difficulties. Then we sought jockstrap from our lecturer. So, the project conjure be undefiled on prison term.Our group found a lot of relevant cultivation on the Internet, especially from wiki. Abundant of data are potd to be credit rating for our project. Logistic Information System (LIS) The logistics Information System is the system managing and arrogant discipline handling processes optimally wi th respect to flow time and capacity, storage, dissemination and presentation in such a way that it contributes to company results in concurrence with the costs of capturing like creation, searching and chief(prenominal)tenance. The Logistics Information System is do up of the following instruction systems * Sales Information System buy Information System * Inventory Controlling * Shop Floor Information System * Plant Maintenance Information System * Quality Management Information System Function of Logistic Information System (LIS) * crystallize information product at the accurate point of time * reprobate format / calibre * contrive proviso data * Provide an easy-to-use planning inclines to defy forecasting comp cardinalnt part * Plan, control, and monitor business events at divers(prenominal) stages in the close- qualification process * Flexible tools for collecting, aggregating and analyzing data from the operative applications incidentA&A chat up Manufacturing Company has faced several problems nowadays. It has a poor management in logistic. First, the schedule of importing raw materials is messy. The company does not suffer a well- organised to manage the bloodline stock. It is time-consuming and inefficient for the business line to spend large amount of time in making phone calls to confirm the arriving times of the raw materials. The arriving time is unclear and inaccurate. It is difficult for the company to have an accurate schedule to finish output in production stage under this situation.Secondly, the company does not have well-communicate with customers. They have not set up an accurate engagement and time to take over finish goods to customers. It whitethorn have to delay or reschedule in the transaction. Therefore, customers always ask about this. It is ineffective and increases the cost to communicate with them. Overall, the logistic management of planning, organization and control of goods and material in A&A con Manufac turing Company are chaotic. Logistics information system is demanded to solve problem that the company has. ApplicationUnder the situation of the company, Logistics information system is important for achieving the compel and effectiveness. First, using information technology in Logistics information systems outhouse well connect with consumers and suppliers. Time cost is decrease by communicate via Email or websites. The date and time for the raw material arrived and deliver product are much accurate than before. It garnishs the redundancy of the transaction. Second, it shrivels the requirements of roll and human resources by enabling requirements planning.Logistics Data Warehouse is using for manage the inventory. It is clear and organizes for the company to modify and group relevant data. Human resources reduce and bring effective to the company to invent the decision. Third, delivery the finish goods to customers are effective by using logistics information system. The transportation of products improves because the company burn down plan the routes before they send the product to customers. The routes will be alter and delivery expediently. The transportation cost decrease.Fourth, it helps to set forth get overs of business through logistics information system. The manufacturing company is clearer idea about storage of raw materials and finish goods, it is comfortably to mark raw materials from suppliers or deliver finish goods to customers in a right time. They have a good management in inventory. It helps enlarge capacity of receiving order or storage. software 1. Logistics Information Management System Features * Dispatch container * Invoicing * Driver and owner operator payments * By move or hourly * Driver profile * Trailer and Truck information easily data search and retrieval Invoices, containers, bookings, receipts, payments and vendors * Generate Reports A/R / Invoicing / A/P / Truck / Trailer / Customer 2. Customs science Fea tures * Handles commercial message and casual imports. * External document management * Client management and charge * Design your own reports Criteria Logistics Information Management System (LIMS) Customs Intelligence Preference User-friendly bonnie Fair Fair Mobile adit No Yes Customs Intelligence Cost CAD $1500 CAD $ 1699. 95 LIMS Support after sales Yes Yes FairRFID Yes No LIMS By comparison the above criteria, Logistics Information Management System would be recommended. Firstly, both of the system is using vivid drug user interface (GUI), employees bed easily pick up the refreshful system. In case, encountered any problems both of the systems have reenforcement team to help the employees. The systems have a sporting performance on the user-friendly aspect. Secondly, except Customs Intelligence provided the vigorous door function to keep check the inventories location, the predicted time of arriving. LIMS and only perform this function on computers.Thirdly, the RFID tags, only LIMS back up RFID tags to manage the inventory that in the warehouse. With RFID technology it burn easily locate the location of the stocks in the warehouse and survive the measurement of the stocks. It would be helpful to the business. To conclude, LIMS is cheaper and offered RFID technology, which is a useful tool. Although it does not preform mobile access function, it is not a must to have it. Employees can also know the raw materials location and predicted reach time from computers. It is enough to come to the messy of making phone calls all the time to know the rrival time. LIMS would be recommended as it can jam the companys obstacles and have an RFID function which can further help the business to improve. Accounting Information System (FIS) Accounting Information System is a system of collection, storage and bear on of fiscal and accounting data. An accounting Information system is a computer-based method. The resulting monetary reports are useful f or the internal management and external parties such as investor. It benefits the management to make decision. Functions of Financial Information System (FIS) Collects relevant fiscal and accounting data * Stores the fiscal and accounting data * Transfers the financial and accounting data into information, such as financial reports * Provides information to financial executives * Provides by the bye financial information Situation After liveing with antithetical utilitarian units of A&A Toy Manufacturing Company for a time, I have observed that the company still adopting manual accounting system. This creates abundant of problems. Firstly, manual accounting system leads to the messy collection of financial and accounting data from different departments.With very much of missing data and the mistakes made by the accountants, it produces incomplete and inaccurate financial reports to the management. Secondly, manual accounting system leads to the wasting time in touch on the da ta into information. After collection of data, the accountants have to record those transactions in to ledger by hand. It is really time consuming. some(a) of the closing financial reports may be out of dated for decision making. Thirdly, the management make decision depends heavily on the financial reports produced by the accountants.As the incomplete and inaccurate provided to management, the management will make a upon decision. To conclude, manual accounting system produces incomplete, inaccurate and out of dated financial reports. The process of processing the financial and accounting data into information is messy and time consuming. Application Applying provide accounting information system can help to improve the financial operation of the company. It brings several advantages to the company. Firstly, computerize accounting information system is automate and streamline reporting. The accountants just have to stimulant drug the necessary data into the software.It will ge nerate those requested accurate financial reports automatically by the accountants. Secondly, computerize accounting information system can generate financial reports automatically. So it is less time consuming. The accountants no need to record each transaction. The financial reports must be timely as the computerize system can generate reports in fast rate. Thirdly, computerize accounting information system can generate timely, accurate, relevant, integrate financial. It can avoid human mistakes. Therefore, the management can make the correct decision for the business.Fourthly, computerize accounting information system can store the gone data and reports. So the data and reports will be more organized and tidy. The probability of losing data will become low. To conclude, computerize accounting information system benefits the operation of business. It is less time consuming in generating timely, accurate, relevant, integrated financial reports in a short period. So, the financial and accounting data can be more organized and tidy. It monitors the cash flow intimately in the company. Also, those qualified reports can truly reflect the profitability and liquid of the company.The management can make the best decision. Software 1. Front Accounting Features Advanced GST (VAT) handling * several GST (VAT) definitions with GST (VAT) groups * definition of GST (VAT) included * GST (VAT) can be selected on per customer, supplier or item level advanced GST (VAT) interrogative sentence and report showing details and outputs/inputs. Full currency support * diachronic currency rates * Multi-currency bank accounts, customers and suppliers. 2. savvy QuickBooks Features * Allow multiple users to work off the same, up-to-date QuickBooks company file at the same time. Create professional-looking invoices and forms * Customize contact information fields in the Customer, Vendor, Employee Centers * Downloading transactions from financial institution Criteria FrontAccountin g compass QuickBooks Preference User-friendly Fair Good grok QuickBooks Mobile approaching No Online access(extra cost take) apprehend QuickBooks Multiple user No Yes Intuit QuickBooks Cost None USD $199. 96 FrontAccounting Updating Yes Yes Fair Support after sales No Yes (Extra Charges needed) Intuit QuickBooks By canvas the above criteria, Intuit QuickBooks would be recommended.Firstly, as A&A Toy Manufacturing Company is using manual accounting system, a user-friendly system is needed for employees start to pick up. Intuit QuickBooks is more user-friendly than FrontAccounting as it uses graphical user interface (GUI). Employees can get used to the new system soon. Moreover, if the employees encounter any problem, they can seek help from the Intuit hotline. While FrontAccounting just provided some common Q&A sections on the web, it is not specific even cannot help the employee. It would be a waste of human resource.Thirdly, as the managers or the owners may need to preform decision making outside the office, it would be better to have mobile accessing function for their convenience. Intuit QuickBooks provided this function while FrontAccounting does not. Although extra charges are needed for this function, managers could still have the right to consider use it or not. Fourthly, employees may need to access to the same document at one time, Intuit QuickBooks can support multiple users to work on the same time. It would be more convenient for the employee.Time would be wasted if the employees need to do the job one by one. Fifthly, both of the software have updating to introduce new functions of fix some bugs. They have fair performance on this criterion. Sixthly, FrontAccounting is free of charge, while Intuit QuickBooks cost almost USD$200, it is expensive to the A&A Toy Manufacturing Company. However good AIS could help the company a lot in saving cost and present accurate information for decision making purpose. As, the performance of Intuit QuickB ooks is better than FrontAccounting and the cost is for perm use, thus it is still worthy.To conclude, Intuit QuickBooks would be recommended to A&A Toy Manufacturing Company. Manufacturing Information System (MFIS) Manufacturing Information System is a computer-based system that works in connexion with other functional information systems to support the firms management in solving problems that relate to manufacturing the firms products. Manufacturing information provide services to support the manufacturing function, such as the inventory control and order processing for the company. The company may benefit by reducing the manufacturing costs, increase products quality, and improving inventory decisions.Functions of Manufacturing Information System * Manages manufacturing resources * Enhances the availability of information * Collects and organizes manufacturing quality data in a straight-forward manner * Support inventory decision-making Situation After working with different f unctional units of A&A Toy Manufacturing Company, our team found that the company was operating with poor information and logistics management. Firstly, without a able manufacturing information system, the volume of inventory has not clearly stated during the daily operation.The staffs have to use extra time and workforce to check-up the inventory stock. In case, the staffs of production lines have to check that regularly, this may lower the efficacy since it wasted a lot of companys resources. Secondly, the company cannot run a scheduled operation since the delivery of raw materials is not on-time. Moreover, the company does not have any concept on managing the manufacturing resources as a result, the late delivery of raw materials may lead to poor loading agreement and customers-relation.Also, the above actions may delay the manufacturing processing, and lower the effectiveness. Application For the suitable manufacturing information system used by the A&A Toy Manufacturing Co mpany, it may turns into conceptual and strategic tool for competitive advantage. Firstly, a manufacturing information system may help in organizing to resources data, such as the inventory stock. The system may help the company to keep track on the resources states and adjust the internal settings automatically. The usage of the report and control system of manufacturing information system is sophisticated.These kind of high-tech system can reduce the manpower wasted and duplicated use of resources it may achieves maximum efficiency with minimum error. Secondly, the manufacturing information system includes managing the raw materials needed to be used. A good manufacturing information system can help in arranging the delivery of stocks and the processing tasks. Thus, the system may enhances the effectiveness in terms of ensure to do the processing tasks on-schedule and use the materials with high attainment. Software Manufacturing Information System (Erp) SoftwareCompany name Soft core Infotech Private Limited Features * Auto Production cooking & Purchase Order prepared based on delivery date while considering available raw & spotless stocks. * Production inspection * last-place inspection of finished good As A&A Toy Manufacturing Company doesnt has a suitable manufacturing information system, the staffs have to use extra time and manpower to check-up the inventory stock and lower the efficiency because of wasted a lot of companys resources, we suggest the Manufacturing Information System (Erp) Software.Manufacturing Information System (Erp) Software offers auto Production provision & Purchase Order prepared based on delivery date while considering available raw and finished stocks, it can help to reduce the manpower to check-up the inventory stocks. Besides, it also can help to enhance their communique arrangement and customers-relation. Manufacturing Information System (Erp) Software also offers product and final goods inspection, to help A&A to contro l the quality of the raw and finished stocks. Human Resource Information System (HRIS)Human Resource Information System enables users to perform standard reporting from all Human Resource areas and process personal information, it provided information that helps decision makers define their own report readily and efficiently. Functions of Human Resource Information System * Manage all employee information * Report and analysis of employee information * Developing online data bases of employee information * Benefits institution (enrollment, status changes, personal information updating) * Developing online searchable data bases of applicant resumes * teach record maintenance SituationA&A Toy Manufacturing Company with the small scale of operation and few of employees, all the information of sedulousness only enter by the application form individually so there is no complete labor record. This policy caused different management problems of the company Firstly, without complete la bor record, it is difficult for the company to specify labors faculty and abilities. As a result, the supervisors cannot allocate the most suitable workers to carry out specific job duties. Secondly, as the company didnt clearly give any instructions to labor that they have to do of their positions. So, their job duties may be overlapped.For instance, both salespersons and customer services need to answer lots of queries from their customers regarding the shipment arrangement, delivery status as well as sanction issues of their finished products. It will lower the efficiency of division of labor. Thirdly, with incomplete labor record, the company cannot recruit qualified candidates to quit the need of labor force in different departments. Fourthly, the calculation of Mandatory Provident pedigree Schemes (MPF) of labor will be messy, the company cannot certainly calculate accumulate authorisation provident fund of each labor without complete labor record.Application of Human Res ource Information System Firstly, Human Resource Information System helps the company to manage and record all employees information, Manager can clearly know all the information of labor including their strength, abilities and training record from the Human Resource Information System. Secondly, in order to give instructions to labor, they can have a clearer idea what to do of their positions manager can offer different jobs according to their strength and abilities. Thus, it can avoid the problem of overlapping job duties. Thirdly, company can develop online database of employees information and nline searchable database of applicant resumes, so that the manager can review all the records easily. With online searchable database of applicant resumes, the company can easily search for the qualified candidates from received application form to satisfy the shortage of labor force in different departments. Fourthly, Human Resource Information System can be reconfigured to suit for diff erent kinds of payroll, the system can record their payroll automatically with flexible payroll adjustment, the company can accurately calculate accumulate Mandatory Provident Fund of labor. Software Microsoft Office admission charge BambooHR Cost * A one-time payment, $139. 99 * periodical payment * Depends on the number of employees User-friendly * Involves graphical user interfaces(GUI) * Involves tools (e. g. powerfulness Edit) Update frequency * Constantly update * Constantly update security measures * Fair * Fair As a small-sized company, cost is one of the main concerns. To choose the proper system for the human resource information system, we pick out the Microsoft Office Access. Firstly, BambooHR costs monthly and the price is based on the number of labors.As a company with the small scale of operation, although A&A Toy Manufacturing Company only has a few of employees, monthly cost is a liability to them. MS Access only costs $139. 99 and for permanent use, it will re duce the burden of the company on the system. Secondly, MS Access and BambooHR are fair in the user-friendly section, but BambooHR involves some tools for the users to use easily, but they are only helpful in editing and woof the data in it after setting up the database. MS Access involves the graphical user interfaces (GUI), it can help the managers to set up the database of the employees easily.Besides, A&A is the company with the small scale of operation and few of employees, it may not have the senior programmers, MS Access offers many features for younger programmers, it is easy to use for A&A. Lastly, BambooHR and MS Access have fair performance on the update frequency and the security, cardinal of these systems constantly update to meet customers needs and make the system more efficiency. Because of all the pack are concerned about the security of the information systems, include the HRIS, two of these systems have a fair performance in security.For example, they use the firewall to cling to the information in the database, and use some software to protect the information when they are in the backup process, such as SSL. To conclude, we suggest A&A Toy Manufacturing Company to use Microsoft Office Access as their human resource information system. Conclusion To conclude, we suggested four types of information system for A&A Toy Manufacturing Company to use and help them to improve their existing state. We recommended Logistic Information System (LIS), Accounting Information System (AIS), Human Resource Information System (HRIS) and Manufacturing Information System(MFIS).Firstly, for Logistic Information System, we recommended A&A to use Logistics Information Management System (LIMS) to help to solve the exist problems such as reduces the requirements of inventory and human resources. LIMS supported RFID tags that can easily locate the location of the stocks in the warehouse and know the quantity of the stocks. Employees can also know the raw materi als location and predicted arrival time from computers, it can help to decrease the human resource needed of the inventory management and making calls. Secondly, for Accounting Information System, we suggested Intuit QuickBooks.It uses graphical user interface (GUI) to help the employees to pick up the system easily. Besides, Intuit QuickBooks can support multiple users to work on the same time, it would be more convenient for the employees to access to the same document at one time. Use computerize accounting information system instead of manual accounting system can reduce the probabilities of error and help the managers to make the best decisions to the company. Thirdly, for Human Resource Information System, we recommended Microsoft Office Access. Access only costs $139. 9 and for permanent use, it will reduce the burden of the company on the system. It also involves the graphical user interfaces (GUI), it can help the managers to set up the database of the employees easily. It can help the manager to manage the data of employees more convenient and efficiency. The managers can clearly know all the strength, abilities and training record of labor from the system and avoid the problem of overlapping job duties. Fourthly, for the manufacturing information system, we recommended Manufacturing Information System (Erp) Software. A&A can use this software to solve their problem.It offers auto Production Planning & Purchase Order prepared, it helps A&A to reduce the manpower to check-up the inventory stocks and enhance their shipment arrangement and enhance customers-relation. In addition, it also provides the product and final goods inspection, it can help the managers to control the quality of the raw and finished stocks. The above information systems with software can help to solve the difficulties. It helps to enhance the management in different departments to be optimal. Our team believes that those software can enhance the profitability in a foreseeable fut ure.